3 Ways to Cut Printing Costs


It’s almost the end of the year, time to write annual financial reports. How was your business’s overall financial performance this year? Did you meet the budget requirements? For those who want to reduce expenses, we have some IT cost-cutting tips that just might help you breathe easy.

1. Gain Complete Control over Your Printing

Optimizing your office print infrastructure with managed print services (MPS) is the first step to minimizing printing expenses. Most IT administrators do not know the extent to which unmanaged printing costs are stressing budgets. An MPS allows you to gain visibility and control over your document workflow. It will help you to better understand its cost structure, usage patterns, and service needs to build an ideal printing environment.

In fact, Mercedes-Benz Truck & Van achieved great cost and efficiency savings with the right MPS. They reduced 10% in print costs and turned their printing assets into a business advantage. With the right print strategy in place, your office can increase productivity, lower operational costs, and re-invest for future growth.

2. Leverage Printing Solutions to Reduce Waste

  • Secure pull printing

Security solutions that promote responsible printing practices help reduce printing costs. Secure pull printing locks each print job before the user releases it at the printer, minimizing wasteful printing. Unclaimed jobs can be deleted, too. The International Data Corporation reports that secure pull printing solutions can reduce wasted output by up to 10 percent.

  • Rule-based printing

Enforcing specific printing rules can also save costs. Rule-based printing allows IT administrators to enable, disable, and adjust certain printing functions. For instance, you can route particular print jobs to more cost-efficient output devices, or restrict certain print functions such as color printing.

By tracking usage, you can track all of these activities by user and device. Gaining a clear overview of your office’s print usage will give you insight into what’s being wasted and allow you to accurately allocate budgets.

  • Open architecture platform

You want to utilize these cost-saving solutions, but you’re worried about the price. If you invest in an open architecture platform, you can add all of these customized solutions and extend the value of your printer without purchasing expensive new hardware.

For instance, the city of Arlington, Texas needed to minimize their operating costs while making use of the printers they had. They wanted secure printing and usage tracking on a limited budget, and eXtensible Open Architecture (XOA) made it possible. With XOA, they could easily integrate third party software into the devices they already had and achieved significant cost savings. They reduced their printer fleet by 56% and paper waste by 21%.

3. Calculate the Total Cost of Ownership

As part of a cost-cutting drive, many businesses try to cut corners by buying cheap supplies. For example, they purchase non-genuine toner, which can cost significantly less than the original product. However, a non-genuine toner may result in toner leakage, low quality prints, excessive printer noise, and equipment failure – all of which can cost even more money to resolve down the road.

Using a genuine toner protects you from these risks and guarantees quality, reliability, and performance. For instance, Samsung’s genuine toner ensures the crispest, sharpest images and brightest color. It prints nearly twice the page yield of non-genuine toner and any issues that may occur are covered by warranty.

Printing can take up a large portion of our workflows and total costs. But if you take the above points into consideration, you can take these costs under control.

Transform the way you cut costs. You’d be surprised how much you can save.