Does your computer filing system need a spring clean? Would you like to be able to find the exact document you are searching for with just a few clicks of the mouse? With the help of a Document Management Service, you can do exactly that!
Document Management Services help you to store and manage your documents seamlessly, whether they originate electronically or on paper. Not only is this an efficient way to store documents, but it also enhances document security, increases productivity and encourages collaboration. Every business can benefit from this technology - whilst popular among solicitors and law firms, we work across a diverse range of industry sectors and have tested the technology in many different technical environments.
Picture the scene… you print every single file on your computer, and then stack them up, along with letters, receipts and other correspondence on your desk. The resulting pile would stand taller than the Empire State Building. Now, imagine you have to find one specific document in the pile. Impossible! This is where document management software can save the day.
But how exactly does it work? In short, Document Management Software automates your filing system, by scanning and filing high volumes of documents and turning them into searchable data. This enables you to retrieve information in seconds, by searching by keyword or date. In essence, a Document Management System is your virtual filing cabinet.
Revolutionise how your business manages documents
Our Document Management System can be customised to your needs. Whether you are saving POD’s, invoices, credit notes, orders or general documents, we can make this process simple, in a fraction of the time normally spent recovering documents.
Searching and retrieving documents can take time - and we all know time is money. Thanks to Document Management Systems, you can save time on naming, filing and searching for your documents. Our software offers unparalleled search results in terms of speed and accuracy.
The cost of storing paper documents can add up quickly, when you consider printing costs, and the cost of filing cabinets and boxes. By converting to a digital solution, you can significantly reduce these costs, as well as freeing up office space.
Whatever sector you work in, document security is of paramount importance. Our Document Management Service provides greater control over sensitive documents, and allows access to documents to be controlled as required. It also offers GDPR features, to assist organisations in being GDPR compliant.
With the rise of hybrid working, it is becoming increasingly necessary to implement a digital solution to storing files. With the help of a document management service, you and your team will be able to access files from anywhere in the world, even on mobile devices.
Our system offers an easy-to-use interface, with a familiar MS Windows ™ feel. It is simple to implement, and also integrates with your current IT system, with no need to change or update.